How To Use The Attendance Module

Time Attendance Module

Through this feature, admin users will be able to manage their employees’ attendance by importing the fingerprint sheets from the machine. 

TABLE OF CONTENTS

• Time Attendance Module
  • Attendance Setup
  • Work Shifts
  • Employees Shifts
  • Employees Card ID
  • Attendance Module Pages
    • Import Sheet
    • History
  • Manage Attendance Records 
  • Recommendation

Attendance Setup

System Preferences >> Attendance & Time-Tracking >> Attendance Setup

Through the setup, the user can select the default type of time-off transactions that are related to attendance transactions and assign employees to their shifts.

Work Shifts

System Preferences >> Attendance & Time-Tracking >> Work Shifts

Through this page, the user will be able to define the employee's shift rules as shown in the below figures and after clicking the add button.
 

 

The table below will describe the screen fields:

Field Name	Description
Shift Name	Employee shift name (ex. Regular Shift)
From Time	Shift start time
To Time	Shift End Time
The flexible shift leaves after	The period of time that the system will start to deduct leaves from employee balance after if the shift is fixable
Morning Leave After	Number of minutes that the system will start counts as leave after the start time
Early Out Leave Before	Number of minutes that the system will start count as leave before end time
Overtime After	Number of minutes that the system will start count as overtime after end time
Flexible Shift	The user can set the number of working hours, any extra time will be counted as overtime, and if the actual hours are less than the working hours it will be counted as leave.
Days Off	The off days for this shift

After creating the shifts, the user will be able to assign all the employees to a specific shift by clicking the button Assign Shift.

Employees Shifts

This page allows users to check employees' shifts and edit them.

Employees Card ID

To link the employees to their accounts in the fingerprint machine, the user should add their card ID in the personal data from their profiles as shown in the below figure.

Attendance Module Pages

Import Sheet

Through this page, the user will be able to upload the attendance sheet exported from the fingerprint machine, by adding the period, selecting the file type, and the sheet.

 

Note: please contact our support team to help you with selecting the attendance sheet template that works with your fingerprint machine.

Manage Attendance Records 

This page allows the user to check all the attendance data and to update it in case there were missing entry and exit times.

Recommendation

This page will help the HR user by recommending time-off and overtime transactions according to employees’ attendance transactions, shifts, and the default setup.